September 27, 2022 [Z2A]
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Accounting

The Accounting Section is responsible for the following:

  • Reconciling, interfacing, and reporting the office's payment activity to the County Auditor and County Treasurer
  • Initiating all refund activity
  • Approving cost record adjustments
  • Processing accounts receivables, including excess proceeds deposits from tax foreclosures
  • Sending out notifications of excess proceeds deposits

Refunds

Cash and check refunds are batch-processed monthly and take approximately six to eight weeks to be received. After we initiate a refund, the disbursement information is given to the Harris County Auditor for review and approval, and subsequently, a refund is issued by the Harris County Treasurer. Credit card refunds are processed individually and forwarded for approval and disbursement within 7-10 business days.

Tax Sale Excess Proceeds

If property is sold in a tax foreclosure sale in Harris County and there are proceeds from the sale above the overall tax obligation, this overpayment is referred to as "excess proceeds" and is deposited with the Accounting Section. Upon receipt of excess proceeds greater than $25, a certified letter is sent to the former owner within 31 days.

In order to release excess proceeds, we must have a court order signed by the presiding judge. The order needs to include:

  • Payor's name
  • Payor's address
  • The amount of excess proceeds on deposit to be released

You may obtain an order to release excess proceeds by hiring an attorney or visiting a law library to obtain information on how to prepare an order and petition the court of record. The Harris County Law Library is located at 1019 Congress in downtown Houston.

To request a listing of excess proceeds being held in the registry, please email court.registry@hcdistrictclerk.com (subject to applicable fees).

Returned Checks and Card Chargebacks

Outstanding charges must be paid immediately with a money order, cashier's check, or cash if in person. Your payment must include a $30.00 bank service fee.

Please note: An individual or entity's check-writing privileges will be suspended with our office until the returned item and applicable fees are redeemed. If a pattern of returned items emerges, or if we encounter difficulties in collecting on a returned item, check-writing privileges may be removed indefinitely.

Payment Options

Personal checks are not accepted. All payments must include valid HC case number. If you do not know the case number, please include your full name and the case style (plaintiff name vs. defendant name) on the bottom of the payment.

The District Clerk's Office accepts the following forms of Payment:

1. Cash

Bring your cash payments to the Civil Courthouse.

201 Caroline, Suite 110
Houston, TX 77002

Monday - Friday,
8:00 AM - 4:30 PM

2. All Major Credit Cards

  • Visa
  • Master Card
  • American Express
  • Discover

3. Money orders, cashier's checks, and traveler's checks

  • Make payable to Marilyn Burgess, Harris County District Clerk
  • Must be dated within 90 days of the current date

4. Checks from...

  • Attorneys with a Bar Number (attorneys who are licensed out of state must provide a copy of their bar and state-issued ID)
  • Law firms located in the United States
  • Bondsmen licensed in Texas
  • Major insurance companies and major corporations
  • Title companies located in the United States
  • Any Corporation or company with a Harris County address on the check

Please review our Check Acceptance Policy for complete details.

Please note: Personal checks are not accepted.

Make checks payable to Marilyn Burgess, Harris County District Clerk